Complaints and dispute resolution
We do our best to provide a high level of service, but sometimes you may feel an issue has not been resolved to your satisfaction.
We have a free complaints and dispute resolution procedure that you can use.
What is a complaint?
A complaint is an expression of dissatisfaction made to us, related to our products, or the complaints-handling process itself, where a response or resolution is expected.
How the procedure works
Step 1 How to make a complaint
In most cases your complaint can be settled to your satisfaction simply by making us aware of it. You can raise these complaints with our staff in person or by telephone or in writing by text message, letter, e-mail etc.
If the staff member is unable by reasons of authority or experience to handle the matter they will refer your complaint to a more senior or experienced person. At this stage, in most cases your complaint will be dealt with promptly and to your satisfaction and you will not need additional assistance.
Step 2 Recording your complaint
All complaints and disputes will be recorded in our Complaints Register. Where a complaint cannot be resolved to your satisfaction immediately, you might have to answer some questions and complete a complaint form so that our management can properly investigate the complaint. If you need assistance completing the form, our staff can help you. When receiving a verbal complaint, the staff member will complete the details of the complaint in the register on your behalf. The staff member will then read the entry in the register to you and ask you to confirm that it is accurate.
Step 3 Notification
Where the staff member cannot immediately settle the complaint we will acknowledge receipt of it to you in writing within 3 working days. We will also advise you in writing of the procedures for investigating and handling your complaint.
Step 4 Investigation
Your dispute will then be fully investigated by our complaints officer and a decision made on the matter. You can contact our complaints officer as follows:
Position: Complaints Officer
Phone: (+63) 908 896 2036
Step 5 How you will be informed of the outcome
In most cases we will tell you the outcome in writing within 5 working days. Should there be exceptional circumstances causing a delay we will advise you. But, even in the most complex matters, the dispute should be resolved in a maximum of 10 working days.
Step 6 After we respond
Our Complaints Register will be updated showing the result. Wherever appropriate, our policies, systems and procedures will be adjusted and staff counselled or provided with additional training.
Things you should know
You are not obliged to pursue a dispute with us using our internal complaints and dispute resolution procedure. If you use the procedure, you may commence legal proceedings before, after or at the same time.
Our participation in the procedure is not a waiver of any rights we may have under the law, or under any contract between you and us, and this guide is not a contract between you and us.
There is no charge for this guide or for you using our internal complaints and dispute resolution procedure.
However, our standard fees and charges may apply for making copies of documents or for retrieval of documents from archives, where requested by you.